SMART APP FOR PARENTS
A school management software module helps to manage all the student data or staff data related to a particular academic activity at one place. It helps in categorizing the data in such a way that we can assess them through different sections. Most of the applications available today provide modules that are customizable and interlinkable.
Each module involves a particular type of integration; for example, school fee management module deals with collecting fees and maintaining a database for the transactions. Various modules will be present on a single app or software, that can assist you with a one-stop solution for all problems. Incorporating different modules on a single software streamlines easy administration through automation.
A list of various modules that the majority of school management system software offers is given below. The features of each module can vary according to the system we use, i.e with respect to the benefits provided by particular software. The software which you opt might not offer all the modules or services mentioned here. These anytime, anywhere access modules can make your institution automated and paperless.
Fee collection:
Collecting fees is definitely a hectic process. Digital fee management makes it an easy task for the parents to pay the fees online and then collect the receipt. Fee collection modules usually involve records of all activities regarding online fee-payment like payment tracking, receipts, multiple fee category, deposits and student loans, customized fee structure, scholarships & student wise concessions, pending balances, SMS alert on payment etc.
Admission and Online Registration:
Online registration section enables the students to register themselves to a school. A student from any corner of the world can join the school online, without even physically visiting the school. This module showcases all the basic details of the student like his name and personal data. The admission module in total includes other features like admission form, admission inquiry, confirmed admissions, online admissions and follow-ups, merit list, fee type, cash book and more.
Attendance Management:
We can digitally take and store attendance using this module. Here is a list of most significant tasks associated with the attendance process of a school software: day-wise attendance, subject wise attendance, quick attendance check, monthly and yearly attendance reports, cumulative attendance, SMS alerts to absentees’ parents, a monthly summary of attendance to the parents etc.
Student Management:
Student management section involves a complete profile of students including their photograph and family details. Here, we can find all the important information related to a student, like grades, achieved, discipline, id card details, fee discount at the time of admission, auto-generated roll numbers, well-designed reports, class-wise and location wise student listings, SMS alerts, details of certificates collected and other.
Exam & Results (Student Evaluation):
As the name suggests, this module deals with the examination and the results. Activities related to student assessment and evaluation are the main topics of this module. Such activities usually include class wise exam scheme, the format of exam like practical or theory, marks entry, mark sheet, analysis of class topper, class-wise results, project works and assignment works, report cards, statistical and graphical representation of data and other similar features.
Transportation Management:
Digital transportation management helps a school to keep a track of the movement of students and staff. It also offers services like sending live location updates to parents, real-time bus tracking, data insights for transport coordinator, pick up point and drop point, managing one-way transportation and route wise student report.
Communication Management:
This module aims to establish effective communication with the parents. It enables different modes of communication through messages, SMS, voice calls, images and videos, discussions, voice chats, email, live notifications and more.
Financial Accounting:
All the financial operations related to the school accounts are present in this section. It provides features like profit & loss, balance sheet, ledger book, cash and bank book, outstanding report, trial balance and daily, monthly or yearly transaction summary. Some apps offer fee management and accounting as a single module.
Library Management:
This section of the system comes with the advantage of managing multiple libraries. Barcode integration, rules for book issue, class-wise book allocation, book reservation, managing dues, library reports, automated management of books-videos-ebooks-school albums-magazines etc. are its additional features.
Staff Payroll:
This module deals with the salary details of all teaching and non-teaching staff. It includes payslips, PF and ESI, tax deductions, yearly and monthly payroll reports, auto calculation of wages, income tax report, configurable fee heads etc.
Apart from these modules, some school management apps also offer similar modules for managing certificates, scholarship, reception or front office tasks, health and medical track records, class capacity and student strength, canteen and accommodation facilities, upcoming events & extracurricular activities, data analysis, class-wise reports, alumni management and so on. So, you can carry out all of your administrative tasks through a single line system.
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